Team -

I've decided to start meeting with each member of the team on a weekly basis in meetings called One On Ones. I think that now, more than ever, having this line of communication will benefit us greatly. I see these meetings as a great way for us to maintain good, open communication, and continue to build our relationship especially while we're all working at a distance from one another. It is likely that these will continue after we've all been allowed to return to the office.

I'll be having a meeting with each of you for 30 minutes once a week, at a pre-scheduled time. It will be a private conversation - just you and I. We will begin meeting next week, you may be asked to adjust your calendars to make a certain time work for you, I think this will be worth it.

The format of the 30 minutes will always be the same. And it is important to me that these take place over a video platform, when possible, so we'll be able to see one another. The first 10 minutes are for YOUR agenda - anything you want to tell me, about anything. Your work, your family, your pets, your challenges, your career, our working together, how you're adjusting to working from home. The primary focus of this meeting is going to be YOU. The middle ten minutes are for me, to share whatever I need to with you. We'll probably talk about projects you and I are working on, stuff I need from you, and things I've heard from up above. I'm not just going to give you a ton of stuff to take notes on, this will be a two-way conversation. The last 10 minutes are for us to talk about the future - your career, training, development, opportunities, etc. A lot of the time you'll take 15 minutes, and I will too, so we won't get to the last segment. But that's okay, if we've covered what YOU want to cover, and I get a few minutes.

With all of the changes we've undergone recently, there is a lot taking place on both our ends that should be discussed. And with us no longer in the office passing one another's desks, or meeting in the hall, we no longer have opportunity to catch up with one another. Our one-on-ones will allow us to do that. 

Below is a schedule of possible times. I have already blocked all these times on my calendar, so I should be able to keep them.  Maybe in the first few weeks, we will juggle things a bit, to figure out what works best for everyone. 

I look forward to your replies requesting a time slot.  Please reply to all so others will know that the time you’ve requested is taken.

Regards,